In exceptional cases, mainly of an administrative nature, you might consider it to be advantageous to hide your affiliation with Nordita and instead use the fact that Nordita is owned by two well-known Swedish universities, KTH Royal Institute of Technology and Stockholm University. For these situations you might want to define alternative signatures in you e-mail program designed according to the rules of either of these universities.

Both universities have their own strict rules on how their university e-mail singatures should look, and they also offer signature templates that can be incorporated into e-mail programs.

E-mail signatures

When you write an e-mail message you probably sign it with some greeting, your name, perhaps your title and affiliation, phone number or whatever else is required by the situation. If you write many mails every day, rewriting this text every time gets a bit tedious.

Fortunately, many e-mail programs or webmail services allow you to store a greeting text once and for all as a signature in the settings of the program. The procedure how to define your own e-mail signature differs depending on what program or webmail service you are using.

Once defined, the signature will be inserted automatically at the bottom of every new e-mail message you create, which greately reduces your work and in addition ensures that your e-mails have a uniform look.

Plain text and formatted signatures

The vast majority of e-mails sent only contain text, so it makes sense to define a signature with is just plain text. All webmail systems and most modern standalone e-mail programs of course can also handle HTML formatted text in e-mail messages, which allows choice of fonts, colours, layout and inclusion of images. Given this it is tempting to define the signature with HTML formatting, with the logotype of your organization and other niceties.

Above you can see two examples of a signature, one in plain text and one HTML formatted.