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REIMBURSEMENT

Checklist for Travel/Expense Claims

1. A program or an invitation letter/email is needed when attending a conference, meeting or workshop.
2. Account code: always leave the "Acitivity" field empty, unless you have been told something else.
3. Specify the VAT (moms) separately for Swedish receipts.
4. Print out all the electronical receipts.
5. Tape all the loose original receipts on a separate paper.
6. Number all your receipts according to the order you have listed your expenses in Primula.
7. Scan all the receipts into Primula.
8. Print out the front page by clicking on "Preview/Print". Hand the complete claim to your administrator.

Checklist for Representation Claims

1. Specify the titles such as assistant prof, postdoc and etc. for the invited ones. Only writing "Dr." is not sufficient.
2. The purpose need to be stated on the paper receipt you hand your administrator, not only in Primula.
3. An announcement about the seminar speaker is needed as an attachment with the claim.
4. Tape the original receipts on a separate paper.
5. Scan all the receipts into Primula.
6. Print out the front page by clicking on "Preview/Print". Hand the complete claim to your administrator.